Can a Recorded Deed Be Removed from the Official Records?

Title insurance protects buyers and lenders from financial loss caused by defects in a property's title. Covered defects can include unpaid taxes or liens, forged documents, undisclosed heirs, and recording errors that a title search did not catch. Without title insurance, an undiscovered title problem could lead to a lawsuit or loss of the property, with no one to pay for it.How It WorksThere are two kinds of policies. A lender's policy protects the mortgage lender and is usually required for a loan. An owner's policy protects the buyer. If a covered claim arises, the insurer pays for the legal defense and pays valid losses up to the policy amount. Unlike most insurance, title insurance covers problems from the past, not future events. The premium is paid once at closing, and owner's coverage generally lasts as long as the owner or the owner's heirs hold the property.What It Costs in FloridaFlorida sets title insurance premiums by rule, so the base premium is the same with every insurer. For an owner's policy, the rate is $5.75 per $1,000 of the purchase price up to $100,000, and $5.00 per $1,000 from $100,000 to $1 million. On a $300,000 home, the premium is about $1,575. When a lender's policy is issued at the same time, it costs much less. Endorsements and search fees are extra. Whether the buyer or seller pays for the owner's policy is negotiable and varies by county.Major Title InsurersThe largest title insurance groups in the United States are Fidelity National Financial, which includes Fidelity National Title and Chicago Title, First American, Old Republic, and Stewart. Together they write most title premiums.Title Insurance and the DeedTitle insurance is separate from the deed. A warranty deed gives the buyer a claim against the seller, while title insurance gives the buyer a claim against an insurer. A title search comes before the policy, and Easler Law explains why title searches matter for sellers, buyers, and people who transfer deeds to related parties.

A deed restriction is a recorded limit on how a property may be used. Restrictions can control building size, setbacks, fences, signs, animals, or rentals, and they usually bind later owners as well as the owner who first agreed to them.Where Restrictions AppearSome restrictions are written into an individual deed. In Florida subdivisions they more often appear in a recorded declaration of covenants or on the recorded plat, and each deed in the community is made subject to them. A deed may list them as exceptions, often by referring to the recorded book and page.Restrictions and EasementsA restriction limits what an owner may do on the owner's own land. An easement gives someone else a right to use the land, such as for access or utilities. Both are recorded, and both can affect how a property is used and what it is worth. Easements are covered on the easement deed page.How Long Restrictions LastFlorida's Marketable Record Title Act can extinguish restrictions that depend on events before an owner's root of title once that title has been of record for 30 years (sections 712.02 and 712.04). A person or a property owners' association can preserve a restriction by recording a notice within that period (section 712.05), and section 712.03 lists exceptions. Whether a particular restriction still applies depends on the recorded history of the property.

The grantor is the person or entity transferring an interest in real property, and the grantee is the person or entity receiving it. Every deed names both. On a quitclaim deed, for example, the grantor is the owner releasing whatever interest that owner holds, and the grantee is the person who takes that interest, such as a spouse, a child, or a trust.What the Grantor DoesIn Florida, the grantor signs the deed in the presence of two subscribing witnesses (section 689.01). The grantor then acknowledges the signature before a notary public or another authorized officer so the deed can be recorded (section 695.03). If the grantor is married and the property is homestead, the spouse generally joins in the deed even when only one spouse holds title (Florida Constitution, Article X, section 4(c)).What the Grantee DoesThe grantee generally does not sign the deed. Florida does require the name and post office address of each grantee to appear on the deed before the clerk records it (section 695.26(1)(f)). The grantee has the main stake in recording, because an unrecorded deed is not good against later buyers or creditors who had no notice of it (section 695.01).Grantor and Grantee IndexesFlorida clerks index recorded documents by the names of the grantors and grantees (section 28.222). A title search follows those names from one owner to the next.

Generally yes. Article X, section 4(c) of the Florida Constitution allows the owner of homestead real estate, joined by the spouse if the owner is married, to sell, mortgage, or give away the homestead. The joinder rule applies even when only one spouse holds title, because it protects the homestead rights of the spouse who is not on the deed.When Joinder AppliesThe rule covers Florida homestead property owned by a married person. When property is not homestead, such as a rental or a vacant lot that is not the family residence, the constitutional joinder rule does not apply, although a title company may still ask for the spouse's signature.Transfers between SpousesA deed from one spouse to the other is treated differently. Section 689.11 makes a conveyance from one spouse to the other effective, including homestead, without the grantee spouse joining in the deed. The same section allows spouses to create a tenancy by the entirety directly by deed.Lifetime Transfers and Devise LimitsJoinder applies to transfers made during the owner's life. A separate part of section 4(c) limits who may receive homestead by will when the owner is survived by a spouse or minor child. Easler Law explains that rule in Florida Homestead Devise Limits. When a spouse cannot sign because of incompetence, the constitution leaves the method of alienation to the law.

A chain of title is the sequence of recorded documents that shows how ownership of a property passed from one owner to the next. Each link is usually a deed, but probate orders, death certificates, affidavits, and court judgments can also be links.How the Chain Is TracedFlorida clerks index recorded instruments by the names of the grantors and grantees (section 28.222), and many counties make that index searchable online (section 28.2221). A title examiner searches the indexes backward from the current owner and confirms that each grantee in one document is the grantor in the next.Why the Chain MattersRecording makes a transfer good against later buyers and creditors who had no notice of it (section 695.01). A deed that was never recorded can leave a gap, and a gap or mismatch can cloud title. Florida's Marketable Record Title Act also relies on the chain. It gives a person with an unbroken record chain of 30 years or more a marketable record title, subject to listed exceptions (section 712.02).Fixing Breaks in the ChainCommon breaks include a misspelled name, a wrong legal description, an owner who died without a recorded transfer, and a missing deed. Depending on the problem, a break may be fixed with a corrective deed, an affidavit, a probate proceeding, or a quiet title action in circuit court (section 65.021). The difference between a deed and title is explained in What Is the Difference between a Deed and a Title?

It depends on whether the mobile home still has a certificate of title. In Florida, a mobile home can be titled through the Department of Highway Safety and Motor Vehicles, while the land under it is conveyed by deed. A deed to the land alone does not by itself transfer a home that is separately titled.Mobile Homes with a TitleWhen the home has an active title, ownership of the home transfers through that title, and ownership of the land transfers by deed. A sale of both the home and the land usually involves both documents.Retiring the TitleA mobile home permanently affixed to land can have its title retired so it is treated as part of the real property (section 319.261). The statute applies when the owner of the home also owns the land, or holds it under a recorded lease of 30 years or more. The owner records the original title, the legal description of the land, and a sworn statement with the clerk of the circuit court, and then applies to the department to retire the title. After that, the home passes with the land by deed.Checking the StatusCounty records and the department's title records show whether a home's title has been retired. Title retirement is handled through the department and is a separate step from preparing a deed, so its status is usually confirmed before a transfer.

Yes. A deed can name a minor as grantee. A minor generally cannot sign a later deed to sell or mortgage that property, though, so the way title is held matters.Title in the Minor's NameWhen a minor owns real estate outright, a later sale or mortgage generally requires a guardian of the property acting with court approval (section 744.441). Parents are the natural guardians of their children, but they may manage property for a child without a court appointment only when the amounts involved do not exceed $15,000 in the aggregate (section 744.301(2)).Transfer to a CustodianFlorida's Uniform Transfers to Minors Act offers another route. A person may make an irrevocable gift to a custodian for the benefit of a minor (section 710.105). For real estate, the transfer is made by recording the property in the name of the custodian followed in substance by the words "as custodian for (name of minor) under the Florida Uniform Transfers to Minors Act" (section 710.111(1)(e)). The custodian then manages the property for the minor under the act.Other OptionsA trust can also hold property for a child under its own terms. Each option has different tax and control effects. Adding an adult child is a separate question, covered in What Are the Risks of Adding a Child to a Deed in Florida? Guardian deeds are explained on Easler Law's page about trustee, guardian, and personal representative deeds.

No. A deed's legal description and its parcel identification number serve different purposes, and only the legal description defines the land being conveyed.The Legal DescriptionThe legal description identifies the land precisely, usually by lot, block, and subdivision with a reference to the recorded plat, or by metes and bounds measured from a fixed point. It is normally carried forward word for word from the prior recorded deed, because a small change can describe a different piece of land.The Parcel ID NumberThe parcel identification number is assigned by the county property appraiser for tax purposes. Florida's statutory deed form includes a space for it, to be filled in when available (section 689.02(2)). The statute states that the parcel number is not part of the legal description and cannot be used as a substitute for it.When the Number Is WrongA missing or incorrect parcel identification number does not affect a deed's validity or whether it can be recorded (section 689.02(2)). An error in the legal description is more serious. It can leave title unclear and is usually fixed with a corrective deed. A street address is not a legal description either, even though it often appears on the deed for reference.

After a deed is recorded, the clerk keeps an image of it in the county's Official Records and returns the paper original. The clerk serves as the county recorder (section 28.222), and the recorded image, with the book and page or instrument number the clerk assigns, is what title examiners and later buyers rely on.In Person FilingsWhen a deed is filed in person, many clerks scan it and return the original the same day. The Duval County Clerk returns originals while the filer waits, and the Manatee County Clerk returns in person filings the same day.Mailed FilingsFor mailed filings, clerks generally ask for a stamped return envelope and mail the original back after recording. The Sarasota County Clerk returns originals by First Class mail, and the Manatee County Clerk advises allowing 3 to 5 business days for return by mail.eRecorded DeedsWith electronic recording, the paper original never goes to the clerk. The signer keeps it, and the recorded image comes back electronically (Manatee County Clerk).Keeping the OriginalThe original is usually kept with other important papers. If it is lost, ownership is not affected, because the recorded copy is the public record. A copy can be ordered from the clerk, as described in How to Get a Copy of a Deed in Florida. Return practices differ from county to county, so the clerk's own instructions control.

Yes. A deed to Florida property can be signed in another state or in another country, as long as it meets Florida's signing rules and the acknowledgment is taken by an officer Florida recognizes.Signing in Another StateFlorida's two witness requirement applies wherever the grantor signs (section 689.01). Within the United States, the acknowledgment can be taken by a notary public of any state, by a judge or clerk of any state or federal court, or by a commissioner of deeds appointed by the Florida Secretary of State (section 695.03(2)). Some of the format rules in section 695.26 do not apply to an instrument executed, acknowledged, or proved outside Florida (section 695.26(3)(c)), although clerks still expect a deed that is readable and complete.Signing outside the United StatesSection 695.03(3) allows an acknowledgment abroad to be taken by a notary public of the foreign country, by a United States ambassador, consul, or other diplomatic or consular officer, by a Florida commissioner of deeds, or by a military officer authorized under federal law for eligible persons. The deed still needs two witnesses. Documents signed abroad often take longer to return by mail, so timing is worth planning for.Signing OnlineFlorida also allows online notarization and remote witnessing through a registered online notary. That option is explained in Can a Florida Deed Be Signed Online? and on the Florida witness requirements page.

QuickDeeds charges a $350 flat fee for deed preparation. The flat fee covers a 15 minute consultation with a licensed Florida attorney and preparation of the deed. Some matters have costs beyond that fee.Common expenses not included in the flat fee:Timeshare and Easement Deeds: these deed types may carry an additional fee. Call 321-430-2565 for details.Additional legal services: if the matter needs work beyond the standard consultation and deed, such as reviewing timeshare transfer rules, creating a trust, probate issues, or title problems, additional fees apply. Each additional hour is $375, plus any other costs or expenses beyond the hourly rate, and a retainer may be required.Recording fees: set by Florida statute and the same in every county. $10 for the first page, $8.50 for each additional page, and $1 for each name beyond four.Documentary stamp tax: a state tax of $0.70 per $100 of consideration, including any mortgage balance on the property, with a $0.70 minimum. Miami-Dade County uses $0.60 per $100, plus a $0.45 surtax for property other than a single-family home.Notary and eRecording: optional services, priced separately. A Florida deed must be notarized to be recorded.Estoppel fees: a homeowners or condominium association may charge for an estoppel letter showing unpaid dues or assessments.Courier and mailing fees: may apply when documents are shipped.Title search and title insurance: optional protection against title claims. QuickDeeds does not issue title insurance but can work with a title agent.Survey: a licensed surveyor charges separately if a new survey is needed.Municipal lien search: can reveal unpaid utility charges, special assessments, or code violations.Questions about costs can go to 321-430-2565.

Tenants by the entirety is a form of ownership available only to married couples in Florida and some other states. The law treats the couple as a single unit, so each spouse owns the whole property rather than a separate share. It includes the right of survivorship, so when one spouse dies, the surviving spouse owns the property without probate.In Florida, a deed to a married couple is generally presumed to create a tenancy by the entirety. A spouse who owns property alone can create one by deeding it to both spouses.Its main feature is protection from creditors of only one spouse. A creditor with a judgment against just one spouse generally cannot reach property held this way. Debts owed by both spouses together are not protected.For example, John and Sarah, a married couple, buy a home as tenants by the entirety. If John dies, Sarah becomes the sole owner without probate. While they are married, a judgment creditor of only John or only Sarah generally cannot force a sale of the home.If the couple divorces, Florida law converts the ownership to a tenancy in common.Pros:Protection from creditors of only one spouse.Designed to pass to the surviving spouse without probate.Neither spouse can sell or mortgage the property alone.Cons:Only for married couples.Joint debts and some federal tax liens can still reach the property.Both spouses must sign to sell or refinance.Becomes a tenancy in common on divorce.